Last Updated: May 2019

Your privacy is one of our fundamental commitments at NNDKP Societate Civila de Avocati, NNDKP Consultanta Fiscala SRL,NNDKP IP SRL and Legal Play SRL (together referred to as “NNDKP” or “we”). 

Therefore, we take outmost care to process your personal data in accordance with the principles set forth in the data protection legislation applicable in Romania, including (EU) Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”). Personal data represents any information relating to an identified or identifiable natural person, and an identifiable person is that person that may be identified directly or indirectly, particularly by reference to an identification number or to one or more factors specific to its physical, psychological, mental, economic, cultural or social identity.

This privacy policy regards the personal data of our clients, business partners, other persons contacting and visiting us and of the representatives thereof, potential employees, interns, associates or persons attending events organized by or with the involvement of NNDKP and it applies to data collected through our website, www.nndkp.com, as well as to all other personal data we collect through e-mail or other off-line contacts or in the context of events organized by or with the involvement of NNDKP. The privacy policy describes:

  • the purposes for which we collect and use your personal data
  • the processing grounds for such purposes
  • the categories of personal data we collect from you and process
  • the duration of processing of such data
  • your rights as data subjects and the manner in which you may exercise them
  • to whom we may disclose your personal data.
PURPOSES, GROUNDS FOR PROCESSING AND CATEGORIES OF PERSONAL DATA

In the context of your interaction with NNDKP, you, as a natural person, may be subject to the data processing activities that we perform. Thus, we use your personal data in the following cases:

  • 1. If you are a client or potential client of NNDKP

    Activity Purposes Categories of personal data Grounds for processing
    Providing the legal, fiscal and IP-related services requested from us We use your relevant personal data in order to prepare and provide the services requested from us. For instance, in preparing materials required during the course of litigation and arbitration proceedings, we may have to rely on your personal data of relevance for your case. We rely in this case on the performance of our agreement as grounds for processing.
    Communicating with you We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. Contact details We also rely in this case on the performance of our agreement as grounds for processing.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession (e.g., a know-your-client obligation). The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us, as needed to fulfill these purposes. In such case, the grounds for processing is the legal obligation.
    Sending legal, fiscal and IP-related newsletters We may also use your contact details in order to provide to you in electronic form our specialized newsletters on relevant developments in the legislation, case law, and authorities’ practice, but only if you have subscribed and, hence, given your express consent to such processing.  The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us. In this case, the grounds for processing is the express consent to such processing. 

    You can always withdraw your consent expressing thereby your option of not receiving our newsletters in the future by clicking “Unsubscribe” when you receive the respective e-mail or by writing at privacy@nndkp.ro.

  • 2. If you are a representative or contact person of a NNDKP’s client or potential client

    Activity Purposes Categories of personal data Grounds for processing
    Providing the legal, fiscal and IP-related services requested from us We use your relevant personal data in order to prepare and provide the services requested from us. For instance, in preparing materials required during the course of litigation and arbitration proceedings, we may have to rely on your personal data of relevance for your case.  We rely in this case on the legitimate interest in providing our services according to our area of activity and managing the relationship with our clients.

     

    Communicating with you We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. Contact details We also rely in this case on the legitimate interest in providing our services according to our area of activity.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession (e.g., a know-your-client obligation). The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us, as needed to fulfill these purposes. In such case, the grounds for processing is the legal obligation.
    Sending legal, fiscal and IP-related newsletters We may also use your contact details in order to provide to you in electronic form our specialized newsletters on relevant developments in the legislation, case law, and authorities’ practice, but only if you have subscribed and, hence, given your express consent to such processing. In all cases, the data are provided either directly by you or by the client. The categories of data processed in this context are generally your name, position, e-mail, phone, fax, address, identification data, as well as other personal data provided to NNDKP, usually by you, as needed to fulfill the purposes. In this case, the grounds for processing is the express consent to such processing.

    You can always withdraw your consent expressing thereby your option of not receiving our newsletters in the future by clicking “Unsubscribe” when you receive the respective e-mail or by writing at privacy@nndkp.ro.

  • 3. If you are an employee or other collaborator of a NNDKP client or potential client

    Activity Purposes Categories of personal data Grounds for processing
    Providing the legal, fiscal and IP-related services requested from us We use your relevant personal data in order to prepare and provide the services requested from us. For instance, in preparing materials required during the course of litigation and arbitration proceedings, we may have to rely on your personal data of relevance for your case.  We rely in this case on the legitimate interest in providing our services according to our area of activity.

     

    Communicating with you We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. Contact details  We also rely in this case on the legitimate interest in providing our services according to our area of activity.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession (e.g., a know-your-client obligation). The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us, as needed to fulfill these purposes. In such case, the grounds for processing is the legal obligation.
    Sending legal, fiscal and IP-related newsletters We may also use your contact details in order to provide to you in electronic form our specialized newsletters on relevant developments in the legislation, case law, and authorities’ practice, but only if you have subscribed and, hence, given your express consent to such processing. In all cases, the data are provided either directly by you or by the client. The categories of data processed in this context are generally your name, position, e-mail, phone, fax, address, identification data, as well as other personal data provided to NNDKP, usually by you, as needed to fulfill the purposes. In this case, the grounds for processing is the express consent to such processing.

    You can always withdraw your consent expressing thereby your option of not receiving our newsletters in the future by clicking “Unsubscribe” when you receive the respective e-mail or by writing at privacy@nndkp.ro.

  • 4. If you are a business partner of NNDKP

    Activity Purposes Categories of personal data Grounds for processing
    Maintaining our contractual relationship with you We use your relevant personal data in order to maintain our contractual relationship with you. Contact details We rely in this case on the performance of our agreement as grounds for processing.
    Communicating with you We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. Contact details We also rely in this case on the performance of our agreement as grounds for processing.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession. The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, as well as other personal data you may provide directly to us, as needed to fulfill the purposes. In such case, the grounds for processing is the legal obligation.
  • 5. If you are a representative, contact person, employee or other collaborator of a NNDKP’s business partner

    Activity Purposes Categories of personal data Grounds for processing
    Maintaining our contractual relationship with your business partner We use your relevant personal data in order to maintain our contractual relationship with our business partner. Contact details We rely in this case on the legitimate interest in ensuring that the contractual relationship is managed properly.
    Communicating with you We use your contact details in order to communicate with you with respect to your requests and any other relevant business-related matters. Contact details We also rely in this case on the legitimate interest of ensuring that the contractual relationship is adequately carried out.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession. In all cases, the data are provided either directly by you or by the business partner. The categories of data processed in this context are generally your name, position, e-mail, phone, fax, address, identification data, as well as other personal data provided to NNDKP, usually by you, as needed to fulfill the purposes. In such case, the grounds for processing is the legal obligation.
  • 6. If you are a job/internship applicant

    Activity Purposes Categories of personal data Grounds for processing
    Assessing the applicants’ qualifications for a position within NNDKP We use the personal data contained in the CVs we receive in order to assess the applicants’ qualifications for a position within NNDKP, including in relation to our internship program. The categories of data processed in the context of our relationship with you are your name, e-mail, phone, fax, address, personal data included in CVs, education and training details, professional qualifications, as well as other personal data you may provide directly to us. We can also use other categories of data according to the specific information notices provided in this context, as the case may be. We base our processing on the grounds of entering into and performing of the agreement.
  • 7. If you are a visitor of our premises

    Activity Purposes Categories of personal data Grounds for processing
    Ensuring security We use your personal data in order to ensure the security of our premises, assets and personnel. The categories of data processed in this context are your name as well as other personal data you may provide directly to us. In this case, we base our data processing on the legitimate interest of NNDKP, namely the protection of such premises, assets and personnel.
  • 8. If you are a user of our Internet website

    Activity Purposes Categories of personal data Grounds for processing
    Visiting our internet site, www.nndkp.com We use the personal data we collect from you when you visit our internet site, www.nndkp.com, in order to monitor the traffic and improve the content of the website. For these purposes, we use cookies, as detailed in the Cookies Policy. The categories of data processed in this context are the hour and date of accessing the Internet website and the IP address from which our Internet website was accessed. We base this data processing activity on our legitimate interest in ensuring the proper functioning of our Internet website, as well as its improvement.
  • 9. If you are a participant to an event organized by or with the involvement of NNDKP

    Activity Purposes Categories of personal data Grounds for processing
    Organizing events by or with the involvement of NNDKP We may process some of your data in the context of events organized by or with the involvement of NNDKP. The categories of data processed in this context are your photo / video image as well as other personal data that may be provided to us by you directly or by the organizer of the event you attended, as the case may be. In this case, we base our data processing on the legitimate interest of NNDKP of raising awareness about the relevant developments in the legislation, case law, and authorities’ practice on juridical, fiscal and intellectual property matters, according to our area of activity.
  • 10. If your data are provided by our client/potential client

    Activity Purposes Categories of personal data Grounds for processing
    Providing the legal, fiscal and IP-related services requested from us We use your relevant personal data in order to prepare and provide the services requested from us. The categories of data processed in this context are your name, as well as other personal data which may be provided by the client/potential client or accessed from public sources, as required by the client, as the case may be. In addition, in preparing materials required during the course of litigation and arbitration proceedings, we may have to rely on your personal data of relevance for that case. We rely in this case on the legitimate interest in providing our services according to our area of activity.
    Data processing as obligation imposed by the law and by the statute governing the legal profession We may process some of your data in the context of providing the services based on legal obligations or obligations imposed upon NNDKP by the statute governing the legal profession. The categories of data processed in this context are your name, as well as other personal data which may be provided by the client/potential client, as needed to fulfill these purposes. In such case, the grounds for processing is the legal obligation.
  • 11. If you exercise the rights provided under GDPR in your capacity as data subject

    Activity Purposes Categories of personal data Grounds for processing
    Managing data subjects rights provided under GDPR We may also process your data in the context of managing requests regarding data subjects rights provided under GDPR. The categories of data processed in the context of our relationship with you are your identification data, as well as other personal data you may provide directly to us, as needed to fulfill these purposes. In such case, the grounds for processing is the legal obligation.
  • 12. For all above categories of data subjects

    Activity Purposes Categories of personal data Grounds for processing
    Changes in structure or similar transactions involving any NNDKP entity We may also process your data in the context of changes in structure or similar transactions involving any NNDKP entity. The categories of data processed in this context are your identification data, as well as other personal data either you or the parties to such agreement may provide directly to us, as needed to fulfill these purposes. In this case, the grounds for processing may be represented by the legal obligation (in case NNDKP is legally obliged to disclose certain personal data to public authorities), the performance of the agreement concluded by NNDKP in the context of such transaction (if you are a party to such agreement) or the legitimate interest of NNDKP to carry out the transaction in the most effective manner (in the rest of the cases).

  • PROVIDING THE PERSONAL DATA

    When the data are required directly from you, NNDKP kindly asks you to provide all categories of personal data we request in the aforementioned purposes, as otherwise we shall not be able to carry out our activity (including, among others, to provide you with our services).

    If you provide to NNDKP the personal data of other natural persons, we kindly ask you to communicate to them before such disclosure the modality in which NNDKP intends to process their personal data, as described in this Privacy Policy.

  • DISCLOSURE OF YOUR PERSONAL DATA

    While as a rule we shall not disclose your personal data to any third parties, we may:

    • disclose your contact details to our affiliates within NNDKP and to our service providers (including data processors);
    • if in your interest and necessary, disclose relevant personal data to courts of law and arbitration panels or relevant authorities, in the context of providing the services you have requested from us;
    • disclose relevant personal data to the clients who provided your personal data in the context of providing the services requested from us, if it is necessary to fulfill these purposes;
    • disclose photo / video image recorded in the context of events organized by or with the involvement of NNDKP, by publishing such images on our site, nndkp.ro, or on social platforms like LinkedIn (details about how your personal data are processed on this platform can be found here).
  • DURATION OF PROCESSING

    We intend to keep your personal data for the duration of the assistance agreement, as well as afterwards, according to our internal policies and the legal obligations incumbent upon us.

    In case the data are not collected in the context of an assistance agreement, such data will be kept for as long as necessary in order to attain the purpose of the envisaged data collection (e.g.: 75 years for data included in the personnel file; 10 years for data included in the CVs of unselected applicants; 3 years for photo / video images recorded in the context of events organized by or with the involvement of NNDKP).

  • YOUR RIGHTS

    In your capacity as data subjects, the GDPR provides you with a series of rights including:

    Right of access Allows you to obtain confirmation that your personal data are being processed by us and, if affirmative, the relevant details of such processing activities.
    Right to rectification Allows you to rectify your personal data if inaccurate.
    Right to erasure Allows you to obtain the erasure of your personal data in certain cases (e.g., if the data are no longer necessary in relation to the purposes for which it was collected).

    Important! We will not be able to act on such requests in all cases, such as where the law compels us to keep data for a certain period, or where the data are necessary for a legitimate interest such as the defense of a right in court.

    Right to restriction Allows you to request us not to use your personal data in any way except to store it until another request from you is resolved, namely: (i) you have requested the rectification of the data; (ii) you have opposed the erasure of the data in the case of unlawful processing; (iii) you have required us to provide you with certain data for the defense of a right; (iv) you have objected to the data processing.
    Right to object Allows you to object to further processing of your personal data within the conditions and limits set forth by law.

    Important! The law compels us to act on such requests only for direct marketing processing (for example, if you receive emails with our informative notes, you can unsubscribe). In the other cases, we will balance our interests and your particular situation in order to make a final decision. Therefore, please explain why you object to the processing when making such a request.

    Right to portability Allows you to receive the personal data concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit this data to another data controller.

    Important! The law compels us to act on such requests only for the data previously processed based on your consent or on the performance of the contract concluded with us and only if the processing is carried out by automated means.

    We are happy to ensure your exercise of these rights.

    You may exercise your aforementioned rights and find out more about such rights by filing with us, as data controller, a written request at 201 Barbu Vacarescu St., Globalworth Tower, 18th Floor, District 2, Bucharest, 020 276, Romania or by e-mailing us at privacy@nndkp.ro.

    You also have the right to file a complaint with the data protection authority, having its headquarters at 28-30 G-ral Gheorghe Magheru Bld. District 1, Bucharest, 010336, Romania.

    We are committed to always treat your requests with the utmost attention and address any queries you may have in the shortest time possible.

  • VERSIONS TO THIS PRIVACY POLICY

    This Privacy Policy is in force as of May 22 2019.

    This Privacy Policy may be updated from time to time. Any updates will become applicable within 15 days as of the publication of the new version on NNDKP’s website.

For the Romanian version of NNDKP’s Privacy Policy please click here.